Tools

UNHCR Population Reporting Tool
Doc: Excel      Size: 299 KB

      

Links

DHS surveys are administered by ICF International, through USAID Funding, and seek to collect and disseminate population and health data on developing countries
http://www.measuredhs.com/data/available-datasets.cfm

Developed by the World Bank, the IHSN catalogues census, survey or other micro-data, which is stored online and made available for research and other purposes
http://www.ihsn.org/nada/

Also developed by the World Bank, the LSMS works to collect household living standards data, which is needed to inform policy decisions
http://iresearch.worldbank.org/lsms/lsmssurveyFinder.htm

Redatam: A database management tool developed by Cipol for the processing and analysis of population micro data
http://www.cepal.org/redatam/default.asp?idioma=IN

Online population calculators: For very basic calculations based on growth rate
http://www.metamorphosisalpha.com/ias/population.php

Official United Nations demographic estimates and projections : The official United Nations demographic estimates and projections may be found at the United Nations Population Division
http://www.un.org/esa/population/unpop.htm

A great resource for demographic and social topics, standards and methods, statistical products and databases, in addition to listing demographic, social statistics, world population and housing census information
http://unstats.un.org/unsd/demographic/

Offers a variety of demographic indicators and the ability to search by country and key indicator
http://www.census.gov/population/international/data/idb/informationGateway.php

Also referenced in the mapping section of this Toolkit, the World Gazetteer provides population statistics and related data, searchable by country or region
http://world-gazetteer.com

Additional resources that require GIS skills include: Gridded Population of the World and the Global Rural-Urban Mapping Project, LandSmay, the Night Time Lights dataset, the AfriPop / Asia Pop project

The Common Operational Datasets are those that have been agreed upon and are in use throughout the humanitarian community
http://cod.humanitarianresponse.info/country-region/

The Population Estimation Service, developed by the CIESIN section of NASA, is a user-defined web-based tool for estimating populations
http://sedac.ciesin.columbia.edu/gpw/wps.jsp

A tutorial on how to use the Population Estimation Service has been produced by Columbia University
http://www.ciesin.columbia.edu/documents/pop-est-svc_classroom.pdf

MICS surveys provide data on women and children and are conducted by UNICEF
http://www.childinfo.org/mics_available.html

Examples

Niger Population Statistical Report
Doc: Excel      Size: 732 KB

      

Mauritania Registration Profiling Report
Doc: Pdf      Size: 120 KB

      

UNHCR Djibouti Population Statistical Report
Doc: Excel      Size: 274 KB

      

Please see the guidance notes for information management considerations.
As advancements in the field are made, tools, examples and links will be added here.

Links

IOM/030-FOM/077/2013: Standard Format Bipartite Project Partnership Agreement (UNHCR with non- governmental and other not-for-profit partners)
https://drive.google.com/open?id=0B95I9qaU50xgandhUnJGendkNmc&authuser=0

Standard Format Bipartite Project Partnership Agreement (UNHCR with non- governmental and other not-for-profit partners)
https://drive.google.com/open?id=0B95I9qaU50xgcWtreVk3XzFoUG8&authuser=0

Model Agreement Document on the Sharing of Personal Data with Governments in the Context of Registration
https://drive.google.com/open?id=0B95I9qaU50xgNC1ENXg3dWc4VkU&authuser=0

Staff Training: HH Level Process Flow Illustration
https://drive.google.com/open?id=0BzY6xxaS0lO3ZjFSMC1abC1FYWM&authuser=0

Staff Training: Registration Staff Introductory Statement
https://drive.google.com/open?id=0BzY6xxaS0lO3UTZ2R0g2Mnc5STA&authuser=0

Control Mechanism / Fraud Prevention for issuance of Assistance or Identity documents
https://drive.google.com/open?id=0BzY6xxaS0lO3eDMyR05iTE8wV0E&authuser=0

IOM/030-FOM/030/2009 Guidance on the Use of Standardized Specific Needs Codes English
https://drive.google.com/open?id=0BzY6xxaS0lO3Wm1WdUhjbk42ZDA&authuser=0

Birth Notification Sample (for continuous, or ongoing registration) in English
https://drive.google.com/open?id=13bfnzDHKsWFnps_v71rdanQHXbatO-9i_dE77H5K6X4&authuser=0

Birth Notification Sample (for continuous, or ongoing registration) in French
https://drive.google.com/open?id=1CVuuB5KhBS3sOVdNaQu-4Vapik64zZfhv55eIdHtOQk&authuser=0

UNHCR Handbook for Registration, Procedures and Standards for Registration, Population Data Management and Documentation, Provisional Release, September 2003
http://www.unhcr.org/refworld/pdfid/3f967dc14.pdf

Please see the guidance notes for information management considerations.
As advancements in the field are made, tools, examples and links will be added here.

Links

IASC Guidelines on the Humanitarian Profile Common Operational Dataset, 2011
https://cod.humanitarianresponse.info/document/iasc-guidelines-humanitarian-profile-cod

The technical brief rapid estimation of affected population figures provides solution trees to support the choice of an appropriate method, providing practitioners a preliminary overview in choosing a suitable option depending on different operational parameters
http://acaps.org/en/resources

A detailed explanation of each method is given in the ACAPS Rapid Estimation of Affected Population Figures, Desk Review, May 2012
http://www.parkdatabase.org/files/documents/2012_acaps_rapid_estimation_of_affected_population_figures.pdf

Please see the guidance notes for information management considerations.
As advancements in the field are made, tools, examples and links will be added here.

Tools

Secondary Data Review Template- ACAPS
Doc: Word      Size: 4.32 MB

      

IM Strategy Template
Doc: Excel      Size: 13 KB

      

UNHCR Assessment Inventory
Doc: Excel      Size: 64 KB

      

Weekly Meeting Schedule Template
Doc: PowerPoint      Size: 328 KB

      

Refugee Information Working Group (RIM WG) Terms of Reference
Doc: Word      Size: 38 KB

      

G6 - Information Management Associate Terms of Reference
Doc: Word      Size: 49 KB

      

G7 - Senior Information Management Associate (GIS) Terms of Reference
Doc: Word      Size: 51 KB

      

G7 Senior Information Management Associate Terms of Reference
Doc: Word      Size: 48 KB

      

P1 NOA - Assistant Information Management Officer Terms of Reference
Doc: Word      Size: 51 KB

      

P2 NOB - Associate Info Management Officer Terms of Reference
Doc: Word      Size: 74 KB

      

P2 Associate Information Management Officer Terms of Reference
Doc: Word      Size: 74 KB

      

P3 NOC - Information Management Officer Terms of Reference
Doc: Word      Size: 48 KB

      

P3 Information Management Officer Terms of Reference
Doc: Word      Size: 107 KB

      

P3 - Regional Information Management Officer Terms of Reference
Doc: Word      Size: 48 KB

      

P4 - Senior Information Management Officer Terms of Reference
Doc: Word      Size: 52 KB

      

P4 Senior Regional Information Management Terms of Reference
Doc: Word      Size: 53 KB

      

Links

UNHCR Handbook for Emergencies 2015
https://emergency.unhcr.org/

A Community Based Approach in UNHCR, First Edition, UNHCR Geneva, February 2007
http://www.unhcr.org/47ed0e212.html

UNHCR 2012 Annual Statistical Reporting Guidelines, UNHCR Geneva, June 2012
http://www.unhcr.org/4fd6f87f9.html

Humanitarian Response, Common and Fundamental Operational Datasets Registry, UNOCHA, 2011
http://cod.humanitarianresponse.info/terms-use

UNHCR Emergency Policies and Procedures: A Summary of the Guidance Notes, UNHCR Geneva, October 2012
https://intranet.unhcr.org/intranet/unhcr/en/home/executive_direction/official_policies/iom-foms/2012_iom_f...

Examples

Data Management Strategy Côte d’Ivoire
Doc: Excel      Size: 46 KB

      

UNHCR External Distribution Contact List
Doc: Excel      Size: 30 KB

      

RIM WG Meeting Agenda
Doc: Word      Size: 24 KB

      

RIM WG Meeting Minutes
Doc: Word      Size: 58 KB

      

Dollo Ado Survey of Surveys
Doc: Excel      Size: 36 KB

      

Links

• OCHA’s Information Management Toolbox is an online space for OCHA’s Information Management staff to access current and curated information tools, services, and systems to support humanitarian response and preparedness coordination; is available online at:

Please see the guidance notes for information management considerations.
As advancements in the field are made, tools, examples and links will be added here.

Tools

Simplified 3W Reporting Tool for Coordination
Doc: Excel      Size: 91 KB

      

3W Excel Reporting Template
Doc: Excel      Size: 518 KB

      

Examples

El Andalus 3W Report
Doc: Excel      Size: 30 KB

      

Please see the guidance notes for information management considerations.
As advancements in the field are made, tools, examples and links will be added here.

Tools

Secondary Data Review Template- ACAPS
Doc: Word      Size: 4.32 MB

      

Minimum Sectoral Data Tracking Tool
Doc: Excel      Size: 77 KB

      

Prioritization Graph
Doc: Pdf      Size: 44 KB

      

UNHCR NARE Full Version (Draft)
Doc: Pdf      Size: 997 KB

      

UNHCR NARE Pocket Version (Draft)
Doc: Pdf      Size: 154 KB

      

UNHCR Focus Group Discussion Quick Instructions (Draft)
Doc: Word      Size: 35 KB

      

Rapid Humanitarian Assessment in Urban Settings- ACAPS
Doc: Pdf      Size: 1.10 MB

      

Examples

South Sudan Indicators Monitoring Sheet
Doc: Excel      Size: 42 KB

      

Sector Lead Indicator Reporting Form
Doc: Excel      Size: 40 KB

      

Example Dollo Ado Assessment Inventory
Doc: Excel      Size: 36 KB

      

Upper Nile Unity Basic Indicators and Standards
Doc: Excel      Size: 290 KB

      

Links

Detailed guidance on the cluster approach is provided in the, IASC Guidance Note on Using the Cluster Approach to Strengthen Humanitarian Response, November 2006, available at:
http://www.humanitarianresponse.info/clusters/space/document/iasc-guidance-note-using-cluster-approach-stre...

The Global Protection Cluster’s, Rapid Protection Assessment Toolkit
http://www.globalprotectioncluster.org/en/tools-and-guidance/information-and-data-management.html

The Code of Conduct and Explanatory notes
http://www.unhcr.org/422dbc89a.html

UNHCR Tool for Participatory Assessment in Operations
http://www.unhcr.org/450e963f2.html

UNHCR Confidentiality Guidelines, IOM/71/2001 – FOM/68/2001, of 24 August 2001
http://www.unhcr.org/refworld/pdfid/4ae9ac8f0.pdf

WFP and UNHCR, Joint Assessment Missions: a Practical Guide to Planning and Implementation
http://www.google.com/url?sa=t&rct=j&q=&esrc=s&source=web&cd=3&ved=0CDYQFjAC&url=http%3A%2F%2Fwww.unhcr.org...

UNHCR/WFP Rapid JAM Guidance
http://www.unhcr.org/pages/4a30c06f6.html

For more information on conducting an emergency needs assessment, see IASC, Operational Guidance for Coordinated Assessments in Humanitarian Crises, Oct 2011, available at:
http://www.humanitarianinfo.org/iasc/pageloader.aspx?page=content-subsidi-common-default&sb=75

Additional IASC guidance on conducting Multi-Cluster Initial Rapid Needs Assessment, available at:
www.humanitarianinfo.org/iasc/downloaddoc.aspx?docID=6245&type=pdf

Please see the guidance notes for information management considerations.
As advancements in the field are made, tools, examples and links will be added here.

Links

For additional guidance on templates please see the below link (click on the document titled: ‘UNHCR/AI/2014/10-Administrative Instructions for the Standardization of External Update Documents’; note: this link requires UNHCR intranet access):
https://intranet.unhcr.org/intranet/unhcr/en/home/policy-and-guidance/der.html; (note: this link requires U...

All templates are available online at (note: this link requires UNHCR intranet access):
https://intranet.unhcr.org/intranet/unhcr/en/home/policy-and-guidance/der.html

Please see the guidance notes for information management considerations.
As advancements in the field are made, tools, examples and links will be added here.

Please see the guidance notes for information management considerations.
As advancements in the field are made, tools, examples and links will be added here.

Tools

Camp Profile Template
Doc: Excel      Size: 3.94 MB

      

Links

UNHCR Handbook for Emergencies 2015
https://emergency.unhcr.org/

Initial Assessment in Emergency Situations: A Practical Guide for Field Staff, UNHCR, Geneva, 1998
http://helid.digicollection.org/en/d/Jh0216e/9.1.html#Jh0216e.9.1

Examples

Hilaweyn Camp Profile
Doc: Pdf      Size: 291 KB

      

Kobe Camp Profile
Doc: Pdf      Size: 245 KB

      

Please see the guidance notes for information management considerations.
As advancements in the field are made, tools, examples and links will be added here.

Links

Health Information System Guidance Notes (requires sign-in)
http://www.unhcr.org/pages/4a30c06f6.html

Rapid UNHCR/WFP JAM Guidance
http://www.unhcr.org/pages/4a30c06f6.html

The Sphere Project is a voluntary initiative that brings a wide range of humanitarian agencies together around a common aim – to improve the quality of humanitarian assistance and the accountability of humanitarian actors to their constituents, donors and affected populations. The Sphere Handbook, Humanitarian Charter and Minimum Standards in Humanitarian Response, is one of the most widely known and internationally recognized sets of common principles and universal minimum standards in life-saving areas of humanitarian response
http://www.sphereproject.org/about/

Please see the guidance notes for information management considerations.
As advancements in the field are made, tools, examples and links will be added here.

Tools

Shelter, Settlement and CRI Tracking Tool
Doc: Excel      Size: 917 KB

      

Shelter Strategy Standard Format
Doc: Pdf      Size: 208 KB

      

Emergency Shelter and Settlement Preparedness and Response Checklist
Doc: Pdf      Size: 548 KB

      

Examples

Example Bill of Quantities
Doc: Pdf      Size: 37 KB

      

Please see the guidance notes for information management considerations.
As advancements in the field are made, tools, examples and links will be added here.

Tools

Community Level CRI Tracking Tool
Doc: Excel      Size: 924 KB

      

Example Bill of Quantities
Doc: Pdf      Size: 37 KB

      

UNHCR Core Relief Items Catalogue
Doc: Pdf      Size: 3.82 MB

      

UNHCR Tracking Sheet for Warehouse and Inventory Management
Doc: Excel      Size: 60 KB

      

UNHCR SOPs for Warehouse and Inventory Management
Doc: Pdf      Size: 1.02 MB

      

Examples

CRI Tracking Tool Mauritania
Doc: Excel      Size: 67 KB

      

UNHCR Bangui CRI, Shelter, Activity and Organizational Tracking Sheet
Doc: Excel      Size: 163 KB

      

Please see the guidance notes for information management considerations.
As advancements in the field are made, tools, examples and links will be added here.

Tools

Protection in Emergencies Toolbox; Protection Checklists, September 2013
Doc: Pdf      Size: 595 KB

      

Protection Urgent Action Report for Individuals or a Community
Doc: Excel      Size: 31 KB

      

Data Protection in Insecure Environments
Doc: Word      Size: 154 KB

      

Draft Needs Assessments in Refugee Emergencies (NARE) Checklist
Doc: Pdf      Size: 997 KB

      

Including AGD & Participatory Approaches
Doc: Pdf      Size: 62 KB

      

Links

Inter-Agency Guiding Principles on Unaccompanied and Separated Children, ICRC, UNHCR, UNICEF, IRC, Save the Children UK, World Vision International (2003)
http://www.unicef.org/violencestudy/pdf/IAG_UASCs.pdf

Refugee Children: Guidelines on Protection and Care, UNHCR (1994)
http://www.unhcr.org/3b84c6c67.html

Separated Children: ARC Training Module, Action for the Rights of the Child (ARC), UNHCR and Save the Children (2001)
http://www.unhcr.org/refworld/publisher/ARC.html

Please see the guidance notes for information management considerations.
As advancements in the field are made, tools, examples and links will be added here.

Links

Global Strategy for Livelihoods: A UNHCR Strategy 2014-2018, UNHCR 2014
http://www.google.com/url?sa=t&rct=j&q=&esrc=s&source=web&cd=1&ved=0CDUQFjAA&url=http%3A%2F%2Fwww.unhcr.org...

Livelihood Programming in UNHCR: Operational Guidelines, UNHCR 2012 (requires UNHCR intranet log-in to access)
https://intranet.unhcr.org/content/intranet/unhcr/en/home/protection_and_operational/livelihoods/resources/...

Investing in Solutions: A Practical Guide for the Use of Microfinance in UNHCR Operations, UNHCR 2011 (requires UNHCR intranet log-in to access)
https://intranet.unhcr.org/intranet/unhcr/en/home/protection_and_operational/livelihoods/livelihoods_progra...

Urban Livelihoods: Operational Guidelines, UNHCR 2011 (requires UNHCR intranet log-in to access)
https://intranet.unhcr.org/intranet/unhcr/en/home/protection_and_operational/livelihoods/livelihoods_progra...

Livelihoods Assessments and Strategies: Template, Checklist and Guiding Principles, UNHCR (requires UNHCR intranet log-in to access)
https://intranet.unhcr.org/intranet/unhcr/en/home/protection_and_operational/livelihoods/livelihoods_progra...

Small Enterprise Education and Promotion (SEEP) Network: Minimum Economic Recovery Standards, Second Edition, 2010 (requires UNHCR intranet log-in to access)
https://intranet.unhcr.org/content/intranet/unhcr/en/home/protection_and_operational/livelihoods/resources/...

Building Livelihoods: A Field Manual for Practitioners in Humanitarian Settings, Women’s Refugee Commission
http://womensrefugeecommission.org/programs/livelihoods

EMMA: Emergency Market Mapping & Analysis, Introduction and Overview of the EMMA Toolkit
http://emma-toolkit.org/get/download/

Please see the guidance notes for information management considerations.
As advancements in the field are made, tools, examples and links will be added here.

Please see the guidance notes for information management considerations.
As advancements in the field are made, tools, examples and links will be added here.

Tools

UNHCR Guidelines on Map Production and Dissemination
Doc: Word      Size: 2.77 MB

      

Map Colour Style Guide for Advanced GIS Users
Doc: Pdf      Size: 126 KB

      

UNHCR Map Style Guide for Advanced GIS Users
Doc: Pdf      Size: 171 KB

      

Creating Maps in PowerPoint (Map Pack)
Doc: PowerPoint      Size: 3.96 MB

      

UNHCR Dashboard Tool (Excel Dashboards)
Doc: Excel      Size: 1.19 MB

      

Guidance on Geo-Tagging Photos
Doc: Word      Size: 2.26 MB

      

UNHCR Addressing Guidance
Doc: Word      Size: 860 KB

      

Links

Humanitarian Response, Common and Fundamental Operational Datasets Registry
http://cod.humanitarianresponse.info/

Map Action: Field Guide to Humanitarian Mapping, First Edition, March 2009
http://redhum.org/archivos/pdf/ID_5047_YB_Redhum-GL-Guia-Guia_de_campo_para_Mapeo_Humanitario-MapAction-(In...

Photo-editing tips for PowerPoint
http://www.youtube.com/watch?v=-Z-ss3AgnmY

Using GPS in the Field: Manual and Reference, UNHCR Geographic and Information Mapping Unit, September 2004

Examples

Dollo Ado, Ethiopia, Who’s Doing What, Where Map
Doc: Powerpoint      Size: 1.39 MB

      

UNHCR Lebanon, Registration Trends for Syrians
Doc: Excel      Size: 3.38 MB

      

UN Security Map for Afghanistan
Doc: Word      Size: 154 KB

      

Please see the guidance notes for information management considerations.
As advancements in the field are made, tools, examples and links will be added here.

Links

Dribbble (search for info graphics)
http://dribbble.com/search?q=infographics

Information is Beautiful
http://www.informationisbeautiful.net/

Please see the guidance notes for information management considerations.
As advancements in the field are made, tools, examples and links will be added here.

Tools

UNHCR Emergency Web Portal Content Management Process Template
Doc: Word      Size: 256 KB

      

UNHCR Emergency Web Portal (Deployment Request Form)
Doc: Word      Size: 327 KB

      

Links

UNHCR Emergency Web Portal for the Syrian refugee crisis
http://www.data.unhcr.org/syrianrefugees/regional.php

OCHA’s Humanitarian Response. Info Platform
https://www.humanitarianresponse.info/

Relief Web portal displaying the evolving situation in Sahel: Food Insecurity, Situation in Mali and other locations
http://reliefweb.int/

Examples

Syria Regional Refugee Response, Web Portal Approval Process
Doc: Word      Size: 560 KB

      

Press Release for Emergency Web Portal Deployment
Doc: Pdf      Size: 285 KB

      

Web Portal Administrative User Guide
Doc: Word      Size: 318 KB

      

Please see the guidance notes for information management considerations.
As advancements in the field are made, tools, examples and links will be added here.