The CCPM is a very important exercise as it allows for partner feedback on the performance of the cluster and agreed upon ways to improve areas that are not scoring well. If implemented in a collaborative spirit, the process can create a sense of shared ownership and raise the profile of the cluster.The completion of the Cluster Coordination Performance Monitoring (CCPM) exercise is required for all clusters at least once a year.
Although previously quite a heavy undertaking, the GSC has been involved in a task force to revise the process and it now contains a 10-question survey for partners and a validation workshop that can take the form of a 2-hour cluster meeting. If a timeframe for the CCPM has not yet been agreed upon by the HCT or ICCG in-country, the process should be intitiated by the cluster as soon as possible.
As part of the process, an introductory email about the CCPM should be shared with cluster partners by the cluster coordinator, below is suggested text and may be edited to suit a given context as required. In order to present the results, and initiate the work plan process, a template has been designed by the GSC that can help you display the results and the agreed plan of action as discussed with Shelter Cluster partners. Due to the timing of the year, confusion with IASC language etc., a qualitative process and consultation may be more appropriate for your cluster, so you will see that some Shelter Clusters have elected to do this process qualitatively. Please consult with the GSC team to discuss more about weighting methodologies and how to do the process qualitatively. In the table, you will find examples from country-clusters and their status in the process.
Please note that for merged clusters this process applies to both the Shelter/NFI and CCCM partners, so the email should be sent to all partners (they will be asked to indicate if their scoring applies to both clusters or one in particular).
There are two questionnaires (one for partners and one for coordinators), please get in touch with Reneé Wynveen (renee.wynveen@sheltercluster.org) to request links to the surveys. The survey takes 10 minutes to complete and is available in English, French, Spanish and Arabic, it should be filled by partners at both national and sub-national level (if applicable). Since the survey is short, translating it into locally relevant languages should be considered.
Dear Shelter Cluster partners,
I would like to request your participation in the Cluster Coordination Performance Monitoring (CCPM) exercise.
It is a brief survey designed to enable cluster partners to assess the degree to which their cluster has achieved its core functions (as determined by the IASC). It is anonymous, but please note that all comments will be reported.
It focuses on core functions of the cluster and the cluster’s accountability to affected populations. The results will be combined with the results of a similar questionnaire for cluster coordinators. The findings will be discussed with participants (including cross-cutting focal points) at a cluster meeting, where actions to improve performance will be planned if they are needed. Decisions on action will be shared (as appropriate) with cluster lead agencies, national authorities, the humanitarian coordinator, and global clusters.
The survey can be accessed at: LINK TO PARTNER SURVEY
Please complete it by: DAY MONTH YEAR (TWO WEEKS AFTER SENDING THIS MESSAGE).
Kind regards,
NAME
The below table gives an overview of Cluster Coordination Performance Monitoring exercises per country (in cases where countries have not used the standard survey but implemented a comparable methododology, the exercise is still counted).
| COUNTRY | CCPM STATUS | DATE |
|---|---|---|
| Afghanistan | Jan 21 | |
| Bangladesh | Not applicable, cluster is in preparedness mode | |
| Burkina Faso | Results, Work Plan and Report Completed | Mar-2021 |
| Cameroon | Survey and Report Completed | Jan-19 |
| Central Afr. Rep. | Survey and Report Completed | Feb-19 |
| Chad | Completed; Validation workshop and report (2018) and last report (Chad) | Feb-2020 |
| Dem. Rep. of the Congo | Survey, Report, and Work plan Completed | JUN-2021 |
| El Salvador | Not applicable, cluster is in preparedness mode | |
| Ethiopia | CCPM Round conducted and Work Plan Developed | Q4 '19 |
| Indonesia Earthquake 2018 | 2020 Round of CCPM started in March 2020 but postponed due to COVID | March 2020- suspended temporarily |
| Iraq | Data collection ongoing, work plan and workshop under development | Dec '20- Jan '21 |
| Kenya | Not applicable, cluster is in preparedness mode | |
| Madagascar | Not applicable, cluster is in preparedness mode | |
| Mali | Completed survey May-16 | Q2 '19 |
| Mozambique | CCPM exercise conducted and shared with partners | Feb 2020 |
| Myanmar | Results collected, workshop pending | Q4 2020 |
| Nepal | Not applicable, cluster is in preparedness mode | |
| Nigeria | Survey ongoing | JUN-JUL 2021 |
| Pacific Region | Not applicable, cluster is in preparedness mode | |
| Philippines | Not applicable, cluster is in preparedness mode | |
| Somalia | Work plan for 2021 | Q1 2021 |
| South Sudan | Ongoing | Completion: December 2020 |
| State of Palestine | Completed report | APR 2021 |
| Sudan | CCPM Data Collection, Workshop Held, Completed | APR 2021 |
| Syrian Arab Rep. | Completed and Discussed with Partners set it amongst their staff performance objectives | MAR-2021 |
| Cross Border Operations from Gaziantep | Completed in Q1-2021 | MAR-2021 |
| Tonga | Completed | Oct-18 |
| Ukraine |
Completed CCPM in SAG meeting in 2018 |
Dec-2020 |
| Vanuatu | Review Completed | Q3' 20 |
| Yemen | MAR-2021 | |
| Zimbabwe | No Information available |
| Document title | Size | Date |
|---|---|---|
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