Vacancy Notice: Administrative/Finance Associate – Vacancy Ref Post No: 10004028

Duration of Assignment:: 1 July 2016 to 30 June 2017 with possibility of further extension

Contact Person: Lefki Adamidou – Snr. Admin. Associate ([email protected])

Closing Date:    22 June 2016  

How to apply: Please submit in one single email a motivation letter and a duly completed United Nations Personal History form (P-11) to the Contact Person given above.

ORGANIZATIONAL CONTEXT

The Office of the United Nations High Commissioner for Refugees (UNHCR) is a humanitarian and non-political organization mandated by the United Nations to protect refugees and stateless persons and help them find lasting solutions to their problems.  UNHCR’s activities are based on a framework of international refugee law and standards that includes the 1951 Convention relating to the Status of Refugees and its 1967 Protocol, as well as an array of international and regional treaties on human rights and humanitarian law.  UNHCR works with States, civil society organizations, the legal community, the media and other actors to ensure effective protection and promote durable solutions through a mix of capacity-building, refugee law promotion, advocacy and public awareness activities.

UNHCR is looking to hire a highly motivated individual to assist its Country Office in Cyprus in carrying out a wide range of administrative and financial management tasks and is inviting qualifying candidates to apply.

2.2 Functional Statement

1.     Performs personnel administration tasks including interpretation and processing entitlements, issuance of contracts and maintenance of various personnel records and files;

2.     Assists in conducting preliminary interviews of candidates, administering typing exams and recruitment of GL staff;

3.     Conducts surveys of local cost of living, DSA rate and servicing staff, housing rental and collects information on the above-mentioned.

4.     Prepares travel authorization, ID cards and other personnel related documents for staff;

5.     Record vouchers in MSRP Finance and Supply Chain application, prepares monthly replenishments, maintains Petty Cash, enters Requisitions and Purchase Orders. Prepares monthly reports on accounts for submission, as needed. If required, assists in preparation of ABOD and submission along with Country Operation Plan;

6.     Prepares, updates, maintains inventory records of non-expendable equipment for submission to the main office. Orders and controls stationary supplies;

7.     Attends meetings and participates in discussions of new or revised procedures and practices on administration and finance matters; interprets and assesses the impact of changes and makes recommendations for follow-up action;

8. Performs other duties as required

2.3 Required Competencies

Managerial Competencies

• Managing Resources

Cross-Functional Competencies

• Analytical Thinking
• Planning and Organising

2.4 Essential Minimum Qualifications and Professional Experience Required 

• Completion of secondary education with post-secondary certificate/training in Business Administration, Finance, Office Management, Human Resources or other related fields;
• Minimum 6 years of previous job experience relevant to the function;
• Completion of secondary education with post-secondary certificate/training in Business Administration, Finance, Office Management, Human Resources or other related fields;
• Computer skills (MS office and People soft applications);
• Fluency in English and Greek essential.  Working knowledge of Turkish an asset

2.5 Desirable Qualifications & Competencies

Knowledge of UNHCR administrative and financial rules and procedures.

Knowledge and working experience of MSRP Finance and EPM Budget applications.

Completion of  UNHCR learning programmes or specific training relevant to functions of the position.

Knowledge of another relevant UN or local languages.

NOTE:

Applications must be in English and addressed by email to the above mentioned contact person.

The UN Personal History Form (P-11) www.unhcr.org/recruit/P11_UNHCR.doc must be filled out and submitted along with a motivation letter.

Acknowledgements shall only be sent to short-listed candidates under consideration.

Incomplete or late application will not be taken into account.