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What is Information Management

Information Management

Information Management (IM) can be defined as the management of systems, activities and data that allow information to be obtained, stored, processed, accessed, communicated and archived in an effective way. The IM includes manipulation, reorganization, analysis, graphing and presentation of data for specific management and decision-making purposes. Management systems are also used for case management, but this module will not deepen the management of information for case management.

SGBV IM is the management of all information related to the SGBV, including but not limited to incident data. SGBV information can comprise a wide variety of information, for example, information regarding socio-political factors that can reinforce or mitigate risks, community initiatives to address the SGBV, cultural norms that can contribute to a SGBV situation anywhere, in addition to information about the legal framework.

The four stages of information management

All IM, including SGBV IM, involves four stages: collecting, storing, analyzing and sharing.

  1. Information collection: The process of collecting or obtaining relevant and accurate information is a critical and sensitive first step.
  2. Storage: All data collected through the Information Management process must be properly stored and protected, whether the data is stored on paper in locked cabinets or electronic databases.
  3. Analysis: The data by themselves is not very useful. Once collected, the data should be analyzed to understand the meaning of the information and how it can be treated.
  4. Exchange: If data is shared from different sources, it can be compiled and analyzed at the level between agencies. This is a fundamental step to ensure a coordinated response.

Resources and Tools