EN » Tools and Guidance » Information and Data Management

Information and Data Management

Effective information and data management at the global and field levels is essential for sound operational planning and programming in humanitarian operations. Information management has accordingly been recognized as a key priority by the Inter-Agency Steering Committee (IASC) in order to ensure that relevant information related to a humanitarian emergency is provided to the right person at the right time in a usable form to facilitate situational understanding and decision-making. The IASC, thus, has assigned responsibility for ensuring effective management of information in each given cluster to the Cluster Lead Agency with the support from the UN Office of Coordination of Humanitarian Affairs (OCHA). Cluster Lead Agencies maintain the responsibility to ensure appropriate information and data management needed for an effective and coordinated intra-cluster response.

Field protection clusters are often faced with the need to conduct various information management related tasks such as rapid needs assessments in sudden onset emergencies, protection monitoring in places of displacement and areas of origin, individual case management and management of population data, including through IDP profiling and registration. Moreover, protection clusters need to systematically keep abreast of and share information concerning the locations and activities of existing protection actors and service providers and maintain a quantitative and qualitative indicator framework for monitoring and reporting purposes. The resulting information from all of these systems is analysed and disseminated in order to piece together a holistic picture of the protection situation in an operation and duly inform the development of the cluster's strategy and advocacy priorities in any given context.

To enhance the field protection clusters’ capacities in information and data management, the GPC is continuing to collect the existent information and data management tools for your use in four different areas: Needs Assessment, Protection Monitoring, Population Data Systems and Protection Incident Systems.

Please do not hesitate to contact us if your cluster has developed information and data management tools that the GPC could share on the website or you have comments as well as suggestions about the tools presented below.

Cluster Lead Agencies and OCHA at the country level should aim to ensure that information management activities support national information systems and standards as well as build local capacities and maintain appropriate links with relevant Government, State and local authorities.